General Information


Organizer
National Book Trust, India, Ministry of Human Resource Development, Department of Higher
Education, Government of India.

Co-organizer
India Trade Promotion Organisation, Ministry of Commerce, Government of India.

Venue
Hall Nos. 7, 8, 9, 10, 11, 12, 12A, 14 and 18, Pragati Maidan, Mathura Road, New Delhi-110001.

Duration
15 to 23 February 2014.

Timings
11:00 a.m. to 8:00 p.m.

Inauguration
15 February 2014 at 10:30 a.m.

Rental

A) For participants from SAARC countries
Stand 1 mtr. US $ 250
Stall/Bare Space 3 mtr. x 3mtr. US $ 1,000

 

B) For participants from other countries
Stand 1 mtr. US $ 600
Stall/Bare Space 3 mtr. x 3mtr. US $ 2,200

Specification of Stall/Stand, Furniture and Electrical Fittings

A Stand of 1m Length: It consists of one panel with one octonorm counter, four shelves, one chair, fascia lettering on vinyl cutting, carpet and one dustbin.

A Stall of 3m x 3m: It consists of 9 panels with one octonorm counter, 9 MS shelves, two chairs, fascia lettering on vinyl cutting, carpet and one dustbin.

Bare Space: Only carpet and electric connection will be provided to the participants opting for Bare Space.

Additional Furniture: Additional furniture can be hired from the authorized contractors approved by the organizers after making an advance payment at the rates duly approved by the organizers.

Electrical Fittings
(a) Stand: One spotlight and one point for computer connection will be provided. Total admissible load per stand is 200 watts. For additional consumption, extra electricity charges will be levied.
(b) Stall: Six spotlights and one point for computer connection will be provided. Total admissible load per stall is 1 kilo watt. For additional consumption, extra electricity charges will be levied.
Payment of additional electrical charges will be made by the participants at the rate decided by the organizers.

Note:The organizers reserve the right to alter the dimensions of the Stand/Stall without assigning any reason thereof, and their decision will be final and binding on the participants. However, in such a case, participants will be informed in advance.

Booking of Space
Booking of Stall/Stand/Bare Space will be made on receipt of the prescribed and duly completed application form with a Bank Draft payable at New Delhi (India) towards full payment of rental of the Stall/Stand/Bare Space in favour of National Book Trust, India on or before 30 November 2013 or through Bank Transfer. Bank details are given below:

CANARA BANK CNRBINBBDFS
FOR CREDIT OF NATIONAL BOOK TRUST, INDIA
ACCOUNT NO. 3159101000021
CANARA BANK VASANT KUNJ BRANCH
NEHRU BHAWAN, 5, INSTITUTIONAL AREA
PHASE-II, VASANT KUNJ, NEW DELHI – 110 070
US DOLLORS Acct No. 6550791917 of Canara Bank
International Division, Mumbai (SWIFT: CNRBINBBBID)
with BANK OF AMERICA, NY (SWIFT: BOFAUS3N)
Last date for booking: 30 November 2013

Allotment of Stands/Stalls/Bare Space
Allotment of Stands/Stalls/Bare Space will be made by draw of lots. Allotment letters with layout plan, indicating the allotted hall nos. and Stand/Stall nos. will be sent to the participants in advance by email/post and it will also be notified on the Fair website.

Foreign Exchange
For the foreign exchange requirements, participants may contact the following, if they so wish, or they may get the same arranged through the agent of their choice.
M/s Balmer Lawries Co. Ltd., Government of India, E-mail: balmerlawrie08@gmail.com
M/s Thomas Cook (India) Ltd., E-mail: devinder.singh@in.thomascook.com

Registration of Participants and Possession of Stands/Stalls/Bare Space
Registration will start at 4:00 p.m. on 14 February 2014. It will be done infront of the respective halls in which Stands/Stalls/Bare Space would be allotted to the participants.

Possession of Bare Space to the allotted participants will be made on 12 February 2014 at 4:00 p.m.

Assistance
For any assistance during the Fair, participants may contact the respective halls in-charge, whose names and contact details will be communicated at the time of registration or possession of Stalls/Stands/Bare Space.

Fair Directory
Each participant will be provided with a copy of the Fair Directory, which would list out the name and address of each participant, with a brief description of the organization on the basis of the information furnished in the application form. The organizer have the right to suitably edit the text provided by the participants. The organizers reserve the exclusive right to publish and sell the Fair Directory of the exhibitors, with the advertisements which appear in the Fair Directory.

Advertisement in the Fair Directory
Charges for the advertisement in the Fair Directory are given below:

Back Cover (IV) (Colour) US $ 550
Inside Cover (II) (Colour) US $ 525
Back Cover (III) (Colour) US $ 500
Full Page (Colour) US $ 300
Full Page (Black & White) US $ 250

Interested participants may apply separately at the contact details given at the end of this folder to the organizers by 30 November 2013. Such requests will be considered on the first-come-firstserved basis. The organizers reserve the right to accept or reject the request for advertisement.

Flag Poles, Buntings and Hoardings
Allotment of flag poles and space for buntings and hoardings will be made in accordance with charges levied by the ITPO on first-come-first-served basis against the poles/space provided by ITPO for this purpose. Intimation regarding allotment of poles/space will be notified on the Fair website and via email.

Entry Passes
Participants will be given two complimentary multiple entry passes per Stand and five complimentary multiple entry passes per Stall.

Clearing of Consignment
The organizers have not appointed any clearing agent and will not be responsible for the clearing of the consignment on behalf of the foreign participants. The participants should, therefore, make their own arrangement through their respective Embassy/High Commission in India. They may get it done through the agent of their choice.