1.1 The Organizers reserve the right to accept or reject application without assigning any reason.
1.2 In the case of a natural disaster or if circumstances so warrant, the organizers reserve the right to postpone, alter or cancel the Fair. In case the Fair is cancelled before the inauguration, the rental collected will be refunded at the earliest after making the necessary deductions as decided by the organizers.
1.3 Applications on being accepted by the organizers will be considered as an agreement (under the accepted terms) between the participant and the organizers subject to availability of space.
1.4 Applications received after the last date may be considered subject to availability of space and on the first-come-first-served basis, according to the waiting list.
1.5 Display of relevant banners, posters, etc., on or within a stall are permitted. However, no display will be allowed outside. In case, any publisher/bookseller is found to be not complying with these guidelines, penalty as per ITPO’s terms shall be imposed.
1.6 Sale and Display of Books : Sale of books and other reading materials will be permitted on the following conditions:
(a) A uniform discount of 10% shall be allowed on the printed price.
(b) Hawking and sale of books at specially reduced prices is prohibited.
(c) Sale of stationery, toys, greeting cards, posters and any other item which cannot be classified as books are not permitted in the Fair.
(d) No book or material forbidden by the law, including the violation of copyright act, shall be displayed or sold. However, participants shall be solely responsible for any violation in this regard and the organizers shall not be liable for such a violation. The participant shall indemnify the organizers from and against all proceedings and expenses whatsoever in consequence of any such violation.
1.7 Playing of Audio/Video Cassettes/CDs: Participants playing audio or video cassettes/CDs at the Stalls should ensure that the decibel level of sound does not cause any annoyance to either the neighbouring participants or to the visitors. The organizer will be the sole judge to decide on this regard and can prohibit participants from playing such audio/video.
1.8 Book Release Functions and Other Programmes: To maintain peace and order during the New Delhi World Book Fair, it has been decided that no literary and cultural programmes will be held at any place or Stall in the Fair grounds other than the ones designated for such activities by the organizers. For booking of space to hold such programmes, it shall be mandatory for the participants to submit written request to the organizers in advance and it shall be accepted on the first-comefirst-served basis.
1.9 Encroachment of Passages: No encroachment or extension in the passages will be allowed.Participants are, therefore, advised to arrange the display within the space allotted to them,otherwise penalty as per the ITPO’s terms shall be imposed.
2. Booking of Space
2.1 Booking of Stall/Stand/Bare Space shall be confirmed only on receipt of the prescribed application form duly completed in all respect with a Bank Draft in favour of National Book Trust, Indiapayable at New Delhi (India) or through Bank Transfer towards payment of rental for the Stall/Stand/Bare Space on or before 30 November 2013. The Bank details for transfer of money are given below:
CANARA BANK CNRBINBBDFS
FOR CREDIT OF NATIONAL BOOK TRUST, INDIA
ACCOUNT NO. 3159101000021
CANARA BANK VASANT KUNJ BRANCH
NEHRU BHAWAN, 5, INSTITUTIONAL AREA
PHASE-II, VASANT KUNJ, NEW DELHI – 110 070
US DOLLORS Acct No. 6550791917 of Canara Bank
International Division, Mumbai (SWIFT: CNRBINBBBID)
with BANK OF AMERICA, NY (SWIFT: BOFAUS3N)
2.2. Booking of Bare Space: Participants opting for Bare Space shall be responsible for the construction and dismantling of Stalls. The construction of stalls must have adequate and proper provision for display of books.
2.3. If any participant desires to construct mezzanine floor, prior approval of the organizers are required for the same.
2.4.The maximum limit of height for construction on Bare Space is 12 feet. Participants should not cross the permitted limit while constructing their stalls on Bare Space. In case of violation of this limit, organizers reserve the right to remove the construction at the cost of the participants and the penalty imposed by the ITPO would be borne by the concerned participant. Mezzanine construction should be taken up only on ITPO’s approval. Charges for the Mezzanine area created by the participant will be as per license fee of the hall and will be payable by the participant before seeking approval of the layout.
Without the organizers’ prior consent in writing, participants shall not transfer, sublet or share with or without payment, all or part of their allotted space within the Fair ground.
4.1.Once the booking of the stall is made by a participant, the same cannot be cancelled or altered under any circumstances. No refund of rental will be made or adjusted against any other forthcoming Fair under any circumstances.
4.2. Participants shall be deemed to have withdrawn, if for any reasons whatsoever they fail to take possession of the allotted Stall/Stand/Bare Space within 24 hours from the date of inauguration. of the Fair. The organizers may, therefore, dispose the unoccupied space and the said participant shall have no right to claim a refund or compensation even if the space is allotted to other participants.
5. Allotment of Space
Allotment of Stands/Stalls/Bare Space shall be made by a draw of lots. Allotment letters with layout plans, indicating the hall nos. and Stand/Stall nos. will be sent to the participants in advance by email/post and it shall also be notified on the Fair website.
6. Electrical Fittings
a) Stand: One spotlight and one point for computer connection will be provided. Total admissible load per Stand will be 200 watts. For additional consumption, extra electricity charges will be levied.
b) Stall: Six spotlights and one point for computer connection will be provided. Total admissible load per Stall will be 1 kilo watts. For additional consumption, extra electricity charges will be levied.
Payment for additional electrical charges will be made by the participant at the rate decided by the organizers.
7. Possession and Vacation
Participants will be given possession of the Stands/Stalls at 4:00 p.m. on 14 February 2014. The Stand/Stall may not be dismantled prior to the official breakdown period, that is, on the last day of the Fair. The participant shall, moreover, be obligated to vacate their exhibition space in full, prior to the end of the breakdown period. The participants, who have applied for the Bare Space, will be given the possession of the space on 12 February 2014 at 4:00 p.m.
8. Dismantling of Stalls
It shall be the responsibility of the participants to remove all exhibits, tools and other materials at the end of the Fair and leave the stalls in the same condition in which they were allotted to them. In case, any panels, racks, tables or any other item provided is found to be broken or not further useable or missing, then the cost of those items will be borne by the respective participant.
9. Telephone Service
Participants are advised to seek telephonic connection from MTNL for their stalls at their own cost, the organizers will certify and forward their request to MTNL, wherever necessary.
10. Removal of Displays and Goods
No goods or displays may be removed from the stalls during the Fair without the written permission of the organizers.
While the organizers will carry out general cleaning, participants will be responsible for the cleanliness of their stalls during the Fair.
12. Insurance Coverage
12.1 The organizers generally subscribe to an insurance policy covering the financial consequences of their public liability in their role as the organizers.
12.2 Individual exhibitor shall bear sole responsibility to insure its own furniture and exhibits against damage incurred due to burglary, riots, strikes, thefts, fire, rain water, etc., and against damages incurred in transit to and from the Fair. There is no collective insurance policy. Possession of the Stands/Stalls will be given on production of evidence of insurance. It is the exclusive and absolute responsibility of the participants to insure their exhibits as well as the hired stand equipments and stock against break-ins, thefts and damage by fire and other natural calamities during the Fair. The organizers shall not be liable to pay for damages and loss incurred due to any reason including natural calamities. The organizers shall be entitled, but not obliged, to inspect such policy before handing over possession of the Stands/Stalls. In the event of a claim against the organizers, the participants shall indemnify the organizers.
13. Intellectual Property Rights
It is the sole responsibility of the participants to obtain necessary rights or authorization from the authors whose works are being exhibited or represented in the Fair.
14. Fair Directory
14.1. The organizers reserve the exclusive right to publish and sell the Fair Directory with the advertisements appearing in it.
14.2. The information necessary for the entries in the Fair directory will be furnished by the participants and they will be responsible for all given information. The organizers cannot be held responsible for any factual omissions or errors in reproduction or composition or any other mistakes that may occur. The organizers reserve the right to modify or edit the text supplied by the participants.
14.3. The organizers will have the sole discretion to refuse an entry to or modify the text for the paid advertisements which may be detrimental to the interests of other stakeholders.
15. Entry of Participants
Participants will be allowed entry into the halls from 10:30 a.m. and they have to vacate the halls latest by 8:30 p.m. every day during the Fair.
16. Modification of Terms and Conditions
Any of the terms and conditions mentioned above may be relaxed or modified at the discretion of the Competent Authority of the organizers whose decision will be final and binding.
Any dispute or claim arising out of the participation in the Fair shall be subject to the exclusive jurisdiction of the Delhi Courts.
The organizers will provide round-the-clock security arrangement at all the halls during the Fair, however, the organizers are not liable for the loss of or damage to the goods and property of the participants. The participants are therefore, advised not to leave their stalls unattended during the Fair timings.
The participants, if they so desire, may make their own security arrangements at their stalls during the Fair timings through the security agencies approved by the ITPO.
Use of polythene is prohibited by Delhi Government. As such, all participants shall observe this ban strictly.