Information for Foreign Exhibitors

Information for Foreign Exhibitors, New Delhi World Book Fair - 2019

A) For participants from SAARC countries
Types of Space Per Stand Stall/Bare Space
Basic Rental US $ 254 US $ 1,102
GST@18% US $   46 US $    198
Total Rental US $ 300 US $ 1,300



B) For participants from other countries
Types of Space Per Stand Stall/Bare Space
Basic Rental US $ 636 US $  2,203
GST@18% US $ 114 US $      397
Total Rental US $ 750 US $  2,600


Specification of Stands/Stalls/Bare Space, Furniture and Electrical Fittings 

  • A Stand of 1m Length: It consists of one panel with one octonorm counter, four shelves, one chair, fascia lettering on vinyl cutting, carpet and one dustbin.
  • A Stall of 3m x 3m: It consists of 9 panels with one octonorm counter, 9 MS shelves, one glass table, three chairs, fascia lettering on vinyl cutting, carpet and one dustbin.
  • Bare Space: Only carpet and the electric connection will be provided to the exhibitors opting for Bare Space.  
  • Additional Furniture: Additional furniture can be hired from the authorized contractors approved by the Organizer after making an advance payment at the rates duly approved by the Organizer. 


Electrical Fittings 

  • (a) Stand: One LED and one point for computer connection will be provided. Total admissible load per Stand is 200 watts. For additional consumption, extra electricity charges will be levied.  
  • (b) Stall: Six LED and one point for computer connection will be provided. Total admissible load per Stall is 750 watts. For additional consumption, extra electricity charges will be levied.
  • Payment of additional electrical charges will be made by the exhibitors at the rate decided by the Organizer. 


Note The Organizer reserves the right to alter the dimensions of the Stand/Stall without assigning any reason thereof, and the decision of the Organizer will be final and binding on the exhibitors. However, in such a case, exhibitors will be informed in advance.


Booking of Space

Booking of Stands/Stalls/Bare Space will be made on receipt of the prescribed and duly completed Application Form along with a Bank Draft payable at New Delhi (India) towards full payment of rental of the Stall/Stand/Bare Space in favour of National Book Trust, India, on or before 15 November 2018 or through Bank Transfer. Bank details are given below: 

IFSC                   CNRBINBBDFS
ACCOUNT NO.     3159101000299
NEW DELHI- 110070
TRANSFER IN US$ ACCOUNT No. 6550791917 of
Canara Bank International Division, Mumbai

Last date for booking: 15 November 2018


Allotment of Stands/Stalls/Bare Space

Allotment of Stands/Stalls/Bare Space will be made by a draw of lots. Allotment letters with layout plan, indicating the allotted Hall Nos. and Stands/Stalls Nos. will be sent to the exhibitors in advance by email/post and it will also be notified on the Fair website.  

Registration of Exhibitors and Possession of Stands/Stalls/Bare Space

Registration will start at 12:00 noon on 4 January 2019, in the Reception Area inside Hall 7, where Stands/Stalls/Bare Space would be allotted to the exhibitors. Possession of Stands/Stalls will be given at 2:00 p.m. on  4 January 2019 and possession of Bare Space to the allotted exhibitors will be made on 2 January 2019 at 2:00 p.m.  


For any assistance during the Fair, exhibitors may contact the respective hall in-charges, whose names and contact details will be communicated at the time of registration or possession of Stand/Stall/Bare Space. Fair Directory Each exhibitor will be provided with a copy of the Fair Directory, which would list out the names and addresses of all the exhibitors, with a brief description of the participating organization on the basis of the information furnished in the Application Form. The Organizer has the right to suitably editing the text provided by the exhibitors. The Organizer reserves the exclusive right to publish and sell the Fair Directory, with the advertisements which appear in the Fair Directory. 


Advertisement in the Fair Directory 

Rates for the advertisement in the Fair Directory is given below: 

Advertisement in the Fair Directory
Back Cover  (IV) (Colour)     US $ 616
Inside Cover  (II) (Colour)     US $ 564
Inside Back Cover  (III) (Colour)     US $ 564
Full Page      (Colour)     US $ 308
Full Page  (Black & White) US $ 287

Interested exhibitors may apply separately to the contact details given at the end of this folder by 15 November 2018. Such requests will be considered on the first-come-first-served basis. The Organizer reserves the right to accept or reject the request for an advertisement. 

Flag Poles, Buntings and Hoardings

Allotment of flag poles and space for buntings and hoardings will be made in accordance with the charges levied by the ITPO on first-come-first-served basis against the poles/space provided by ITPO for this purpose. Intimation regarding allotment of poles/space will be notified on the Fair website and via email as per Annexure I.  

Clearing of Consignment

The Organizer has not appointed any clearing agent and will not be responsible for the clearing of the consignment on behalf of the foreign exhibitors. The exhibitors should, therefore, make their own arrangement through their respective Embassy/High Commission in India. They may also get it done through an authorized agent of their choice.